For JD Edwards EnterpriseOne

QCloud License Audit:
Get a handle on your JD Edwards license position

Does your JD Edwards license support the changing needs of your business?

Understand your Oracle ERP License positionAs your business grows and expands, it’s important to ensure that your ERP licensing is compatible with your current needs, but until now, that was far easier said than done!

QCloud License Audit is a Cloud-based service which analyzes your actual ERP usage and provides accurate statistics and detailed forensic evidence about user activity in each module – within hours and with no technical effort.

QCloud License Audit can help if you:

  • Want to understand your JD Edwards license position
  • Need to establish how many JD Edwards licenses you require to support your current business operations and planned changes
  • Suspect that you may be under-licensed
  • Need to prepare for a visit from the Oracle License Management team
  • Are considering converting to named user licensing from a different licensing metric
  • Think that you will need more JDE licenses in the future
  • Would like a clearer view of exactly who is using which ERP modules

How the service works

QCloud diagram

Simply login to QCloud to submit your audit request.  On the first run, you’ll receive an email with instructions on how to download and configure QAgent. This will take around 30 minutes, and it’s the only part of the process that needs technical assistance.

QAgent collects the necessary information from your ERP system, encrypts it, then pushes it to QCloud for analysis.

The audit is usually completed overnight, and you’ll receive an email with a link to access the results via QCloud. The results can be viewed by authorized users from anywhere, at any time.

What the results show

The results give you an accurate view of actual usage over 3, 6 or 12 months as required, and provide detailed forensic evidence to help you understand your licensing needs and support your negotiations with Oracle.

QCloud License Audit analyzes your ERP usage, producing counts and lists of the number of unique users of each of the SKUs identified in Oracle’s pricelist. It gives you:

  • Summarized statistics on users of each SKU Suite, or ERP module (e.g. Financial Management Suite)
  • Detailed statistics on users of the SKUs within each suite (e.g. Accounts Payable or Job Costing).

The results can be viewed through interactive enquiries, and you can also download the details in a spreadsheet for forensic evidence or further analysis.

Watch a short demo

Why choose QCloud?

QCloud analysis and reporting encapsulates Q Software’s 20+ years’ experience of working with JD Edwards. We understand how JD Edwards works.

Using QCloud, you will benefit from the in-depth knowledge of our security, audit and development experts and be able to produce accurate audit reports efficiently, with no technical effort.

QCloud License Audit is also available for Oracle E-Business Suite.

Benefits

  • Find out if you're under-licensed
  • Forensic evidence shows the true user count for licensing purposes
  • Accurate usage information facilitates a mutually satisfactory deal
  • Provides an extra level of scrutiny over security
  • Obtain better usage data to inform licensing decisions
  • Be better prepared for Oracle license negotiations
  • Promotes good Software Asset Management practice
  • Tighten up security by identifying users with too much access

Features

The results show counts and lists of all users who have updated tables within each SKU or SKU Suite. Note that read-only users are not included in these counts and lists as they don’t need to have a license.

You can drill down to find out which programs they used to update the tables and the roles that gave them this access.

Users with Access shows counts and lists of all users with security which enables them to carry out transactions in the SKU or SKU Suite module, including access via Menus and Fastpath.

Note that some of these users may not have actually updated tables in the SKU, but they have the ability do so. Drill down to find out which roles give them this access.

In JD Edwards, certain tables are used across multiple SKUs for different purposes, and they are listed in the price sheet as part of all the relevant SKUs.

There may be instances where a table in one of your licensed SKUs is updated by a program from an SKU that you are NOT licensed to use.  This type of update may not mean that you need a license for the unlicensed SKU, but it would produce a “false positive” Transacted User if it were not analyzed separately.

Associated Table Users show where tables in your licensed SKUs have been updated, but by programs that are NOT part of that SKU.  You can drill down to see the evidence of which programs were used to perform the transactions.

If you wish, you can input the details of your licensed SKU entitlements. The audit results will display your entitlements alongside the usage data so that you can easily see where you are under-licensed.

Discrepancies between the number of Users with Access and Transacted Users may indicate that some users have access that they don’t need and shouldn’t have. This could lead to a security risk.

The detailed audit results show you which roles grant the unused access to users, giving you the opportunity to remove it and tighten up security.

The results show you exactly who is doing what in your JD Edwards system, which can sometimes uncover unintended or unauthorized access rights.

You can use this information to clean up the Role assignments and remove undesirable access.  This may also reduce your license liability.

You will receive an email to notify you when the results are ready, including links to access them via QCloud. The results can be viewed by authorized users from anywhere, at any time.

The results can be viewed through interactive enquiries.  You can also download the details in a spreadsheet for forensic evidence or further analysis.

All data ‘in-flight’ and ‘at rest’ in QCloud is encrypted. and QCloud uses a Multi-Tenant architecture, so your data is held in a private area and can never be seen by other tenants.

The service is available to any JD Edwards EnterpriseOne customer – you don’t need to install Q Software applications to use it. The only thing you need to download is the Q Agent to gather the data.

This can make it easier to comply with local regulations on data transfer and privacy.